Despite the constant stream of micro-blogging and proliferation of social networking channels, email is still an everyday essential for most businesses. But as more and more information is communicated via email, it’s time to move on beyond the humble mailbox and use it in a smarter and more efficient way.
To ensure that your mailbox will be a productivity booster and not a massive drain on your business, here are some of the vital upgrades you should be looking towards in the new year.
More space
There was a time when the very concept of running out of space to store email seemed like a pretty fantastical notion – after all, how could you run of space to store the most ephemeral type of communication? Fast forward to the present day, when most people have mailboxes clinging on to thousands of messages, all of them vying for essential space, and it becomes clear why space is a vital commodity in email. Upgrade to cloud services to ensure that your email is managed as well as possible – and get as much space as required.
Archive your email
Alongside extra space, cloud-based email services have an added advantage by offering you a secure archive, which gives you a resilient back up that’s there if you ever need it in the worst case scenario. Mimecast offer a comprehensive solution that is adaptable to your usage needs – ideal when you want to avoid spending more than you have to. With data retained from both present and past employees, an email archive will help you stay in control of all communication that goes from your business, and protect important data at all times.
Send larger files
There’s nothing more frustrating than trying to upload an attachment, before realizing that it goes over the meagre limit of most email packages. For business users in particular, the ability to send larger files is an essential part of improving workflow – and rather than having to resort to external uploading services, an email package with this capacity gives users the added advantage of security over your information. This upgrade will not only boost productivity – it will also minimise data leaks and security breaches.
Manage your email more effectively
Get a comprehensive email management solution in place to help you optimise your business’s email performance. This is particularly helpful if your business has multiple staff member email accounts, and will give you an instant overview on a real-time management dashboard that shows you how well you are performing. A response manager will help you get quick, painless access to emails from any customer at all times – and from any computer or mobile device, while a unified email management package will integrate multiple functions with the added benefit of improved security and continuity, ensuring that your email is protected at all times, even during disruptions and outages.
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